Sample Program Coordinator Responsibilities

Manage the Program

• establish short- and long-range program goals

• design, develop, and maintain -- with assistance from the partnership -- high-quality programming in all four components

• direct Even Start Family Literacy staff in delivering services

• coordinate integrated planning among collaborators and staff

• provide and manage program budget, prepare fiscal reports, prepare amendments

• participate in required national, state, and regional conferences and meetings

• convene and work with advisory council and/or management team

• develop and maintain current policy and procedures for the program

• be accountable to partnership agencies

• be responsible for program inventory

• serve as liaison to New York State Education Department

• maintain all documentation and record keeping forms

• meet regularly with immediate supervisor

• develop/obtain instructional materials

• oversee and/or write the new grant proposal for Even Start Family Literacy and other relevant grants

Oversee Staff

• supervise, plan, and coordinate family educators/staff

• observe instruction in all components and work with staff to maintain high quality

• support staff in pursuing professional development 

• provide ongoing professional development for staff, either personally or by contract

• attend relevant in-service training and professional development

• establish protocol for all project activities

• coordinate case loads, family assignments, and scheduling

• foster a team approach among staff to achieve excellence

• conduct staff meetings

Connect with Families

• review individual family plans

• visit families and observe integrated home-based instruction

• identify and help recruit eligible families

• identify needs of children and families

• address barriers to participation (e.g., transportation, child care)

Promote and Maintain Collaboration

• communicate and coordinate with collaborating programs

• serve as liaison between partnering agencies

• communicate regularly with program directors

• facilitate development of quality family literacy programming in the county/area

• establish and maintain relationships with county service agencies

Complete Evaluation

• oversee the collection and entering of data into ES-Star on a monthly basis

• review data for completeness and accuracy

• analyze data and consider changes for continuous improvement

• work closely with local evaluator to construct and conduct local evaluation

• complete all reports and evaluations for partnership

• prepare annual documentation of continued funding for New York State Education Department

Conduct Marketing

• provide promotional material

• prepare and make presentations to community agencies, organizations, and school districts